Welcome to VT-31! The following are some notes
that should help answer many of the questions
you'll have as you go through your training here
at VT-31. If you have any questions that are
not covered here, please ask your flight leader
or come by student control and ask any of the
staff. Our job is to assist you as you strive
to earn your wings.
USN, USMC, USCG, and FMS: Turn in your logbook.
USAF: Turn in Flight Logs to the Operations
AF representative unless already mailed from
Up Chits & Emergency Data
Within 24 hours all students must submit a copy
of their orders, an Admin up-chit, and their
emergency data sheet. Admin-up chits can be obtained
from Aviation Medicine in the Naval Hospital.
NATOPS & ATJ’s
Your NATOPS jackets and ATJ’s are kept
in Student Control. There are two types of Aviation
Training Jacket Reviews; Flight Event and Flight
Leader. A Flight Event review is performed by
the IP on designated flight events. Flight Leader
Jacket reviews must be conducted within five
working days of completing the designated events.
Meeting with your flight leader during published
office hours is recommended otherwise arrange
for a different meeting time. Students are permitted
to check out their ATJ’s for Jacket reviews.
ATJ’s may only be checked out from 0730
to 1600 Monday through Friday. At no time shall
an ATJ be kept over night or taken on a flight.
If your ATJ is needed after 16:00, ask the CDO
to check it out for you. The SDO does not have
authority to release the ATJ key or to check
out ATJ’s. At no time shall you take the
ATJ out of student control without first logging
it out with the student control clerk. Students
are not permitted behind the student control
counter at any time.
Logbooks are kept in the Operations office.
These are legal documents. Pilots should review
closely for accuracy and sign at the end of each
month. It is easier to fix a problem as it occurs
than after your book is closed out. Track your
own flight time. If you notice any curriculum
conflicts (i.e. not enough night time), let the
Schedules department know ASAP. Logbooks can
be signed out for 1-2 days. Check with Operations
personnel before taking your logbook.
All annual flight physical appointments are
handled through student control. You will not
be scheduled for a physical while in ground school.
Although student control assist in the scheduling
of your annual flight physical, it is your responsibility
to bring your expiration to the attention of
student control. One month prior to the expiration
of your flight physical, notify a student control
staff member so that you may be scheduled promptly
for a physical. Notify VT-31 schedules once you
have an appointment scheduled. Upon completion
of your flight physical ensure that the original
up chit is put into your NATOPS jacket and that
schedules gets a copy. The same applies to any
medical down chits. Retain a copy of all chits
for your personal records.
Students in ground school are not responsible
for the VT-31 schedule except for CPT’s.
Once ground school is complete, students are
responsible for the entire VT-31 schedule i.e.
Meetings, Command Quarters, and Duty Assignments.
The schedule is usually posted by 17:00. Be alert
for weekend CPT’s and extra copilot duties.
Your Flight Leader check-in will be scheduled
for the day after ground school completion. Call
your flight leader the last day of academics
to confirm the meeting time/location. Academics
begin TODAY at TW-4 book issue at 13:00. First
Class at Room 203 at 13:15.
Uniform for quarters(All hands meeting) is your
flight suit. If receiving an award, the uniform
will be the uniform of the day. Locations will
be listed on the flight schedule, show up 15
Gradesheets are your responsibility. Student
control will file, add, and arrange them properly,
however missing gradesheets are your responsibility
to track down. When updating your calendar card,
check to make sure all of your grade sheets have
been filed. All gradesheets should be turned
in within 48 hours of the flight. If an instructor
has not turned in a gradesheet and it has been
longer than 48 hours, please notify the instructor
immediately. An event is not complete until the
gradesheet is completed. This becomes very important
towards the end of the RI-stage. Following completion
of RI-28 each graduation class is ranked for
the Commodores’ List. This takes place
seven days prior to your winging and all gradesheets
must be submitted.
Liberty & Leave
Student routing matrix for leave chits is as
follows: Flight Leader, Operations, and Student
Control. Examples of all chits are posted outside
of STUCON. Ensure recall number is on all leave
and special request liberty chits. These chits
must be submitted at least 5 working days prior
to date requested. When requesting any of the
above, you will need to fill out the appropriate
chit, sign it, and give it to your flight leader
for routing through the chain. Leave chits must
be picked up from the Admin department. Special
Liberty chits will be left in your mailbox by
student control. Ensure schedules has a copy
of your chit. DO NOT DEPART WITHOUT AN APPROVED
COPY OF YOUR CHIT IN HAND!!!
SPECIAL LIBERTY- To be used if you wish to be
exempt from weekend duty &/or wish to travel
outside of the designated local area. If you
are in a flying status (started flying and not
yet syllabus complete), you may only receive
a special liberty chit approved from 1630 Friday
until 0500 Monday. No flying days may be missed.
Weekends are covered under normal liberty and
general officer liberty rules apply. It is still
your responsibility to check the weekend schedule
to ensure that you have not been scheduled for
duty. Personal legal/medical issues that require
a full day of training to be missed must be discussed
with your flight leader.
LEAVE- To be used for exemption from training
during designated holiday periods, personal emergencies,
or for personal travel once syllabus complete.
Personal or Family emergencies qualify as emergency
leave, and will be granted under emergency leave
conditions. It is required that you keep your
chain of command informed of your emergency situation,
as well as a good recall number and your estimated
return date. Once you are syllabus complete,
you may take leave from your last fly day until
your winging date. It is your responsibility
to ensure that the winging coordinator has all
of your information prior to starting leave.
If you are getting married, you may take leave
from 1630 Thursday until 0500 Monday if you are
in a flying status. The Admin Office has the
SNIV PROCEDURES- To be used for daily adjustment
of the flight schedule. Must be requested at
schedules office at least 2 days prior. A copy
of any appointments(medical/dental) or an approved
special request chit should be brought to the
customer service window at the time of the SNIV
Students must have satisfactorily passed the
INAV Final prior to the Cross-Country. The grease
board in the Duty Office is for placing preferences
approximately 1 to 2 weeks prior to cross-country
day. Fill out your written cross-country request
in the Duty Office and place it into the schedules
office red box. This should be done 1 to 2 weeks
prior to your cross-country. Keep track of where
you are in the syllabus so you know when to plan
on taking your cross-country. Check out your
master curriculum guide for details of which
flights must be completed before/during cross-country
events. Students are recommended to try and find
an instructor who wants to go to the same location.
If you have coordinated with an IP, Make sure
that appears on your request sheet. The cross-country
list will be posted on Wednesday, the week of
Generally you will not be approved to ride as
a pax on a cross-country because of the risk
of getting stuck on the road and missing training
events. Exceptions: A student in a post ground
school pool waiting to fly and students that
are syllabus complete waiting to wing or PCS.
Students going on a cross-country(as pax) must
coordinate with the aircraft commander, then
route a leave chit. Cross-country flights are
not guaranteed to arrive at original destination
due to weather or maintenance problems. Make
sure you can financially afford a few extra days
on the road and have enough leave to use if necessary.
The crew rest policy is in accordance with CNATRAINST
1500.4E. It states that the student's working
day from the first scheduled event until the
completion of the last event of the day (including
associated paperwork and debrief) shall not exceed
12 hours(14 hours on cross countries with operable
autopilot). A minimum of 12 hours shall elapse
between the conclusion of the student's last
scheduled event of the day (including debrief)
and his/her first scheduled instructional event
of the following day. If there is a conflict
with your schedule, let your instructor or the
CDO know immediately. As a general rule, don’t
show up to the squadron more than 2 hours prior
to your brief time.
There is a mail folder for every student in
Student Control. Check it daily. It is used for
personal envelope mail and official mail only.
Please note: Student Control is not your personal
Post Office. Keep all personal mail going to
your residence. Student Control is not responsible
for mailing out your personal mail and will not
accept junk mail flyers or catalogs in your name.
Leave and Earning statements will be placed in
your mailbox if received; however student control
cannot produce one for you. If you are not receiving
a leave and earnings statement, please submit
a request at the PSD pay office.
CALENDAR CARDS. Your mail folder also contains
your calendar card which must be updated daily
to reflect your VT-31 training events. Daily
events should be recorded beginning with FAM-0.
Three weeks prior to your scheduled winging
date you must turn in a winging information sheet
to the student control staff. This information
will be used to type your designation letters
and other various certificates for your winging.
It is your responsibility to provide this information.
Any changes in paygrade that will take place
prior to your winging must be reflected in this
paperwork or your designation letter will be
made out with the wrong paygrade. This will also
aid the winging coordinators in obtaining information
as to your guests that will be attending. CBQ
rooms are available for the immediate families
of students receiving their wings. Reservations
are accepted up to 45 days in advance and will
be limited to three nights. Call (361) 961-2388/2389
to make your reservations. Winging dates are
subject to change until within 30 days of your
projected graduation date. It is recommended
that you wait until this time to commit family
and friends to any no change/non-refundable arrangements.
Duty Preference Forms (Navy Only)
All advanced USN and USNR students shall turn
in their Officer Duty Preference Forms into the
student control winging coordinator three weeks
prior to winging. Information for filling out
this form is included in your welcome aboard
folder and is also available in the student control
office. These requests are your voice to the
detailer. At no time before or after obtaining
orders shall a student call, write, email, or
in any other way communicate directly with the
detailer in regards to orders. Your orders are
based on the needs of the Navy. Any questions
or discrepancies should be handled through student
control and its’ senior Navy IP. Navy personnel
are also directed to attend BOLC and are normally
scheduled for this class the Monday following
your winging. This can change with holidays and
USAF ASSIGNMENTS. These are arranged through
your flight leader. Selection is based on your
grades at the completion of the entire AF syllabus.
Instrument rating request forms (for advanced
students) are available in the Student Control
Office. Fill out the rough draft using the instructions
listed on the back of the form and bring it to
the brief for RI-27. Your IP will make sure your
form is ready for the RI-28 checkride. If there
are any mistakes, Student Control will place
the incorrect instrument rating in your mailbox.
It is your responsibility to confirm with Student
Control the successful completion of your instrument
request following the checkride. Failure to do
this could delay your departure from NAS Corpus.
The TMS2 Check-in program collects all necessary
information from new squadron members. High points
include name, SSN, phase of training, recall
information, and your flight leader. This program
is located in Operations, Student Control, and
Wing 4 TMS2 offices in Bldg 89. If any information
changes, please update the database as soon as
possible. Current use of this information includes:
Scheduling, WINFLIRs, and recall rosters.
Each individual should be annotated on the daily
schedule. Student names will be found on the
flight schedule, simulator schedule, or front
page(meetings, exams, duty). Ensure that you
check all notes and double pumps(DP). You are
not responsible for quarters or AOM’s that
violate crew rest for a flight.
Available for Event: If you are posted on the
schedule as "Available for Event’ you
should be ready to fly that day. It means that
the squadron could call you in anytime during
that day. Be prepared. "Available" students
shall phone muster with the CDO at 08:00.
INAV Final: The INAV Final is an instrument test
required for your Instrument Check/Qualification.
The test will be given the first Wednesday upon
completion of BI-6. Pickup up your AIGT book
bag the day of BI-1 from VT-31 Schedules. Return
the bag once test complete.
Medical Downs: If you need to cancel an event
for medical reasons, you are expected to obtain
a medical down chit from aviation medicine and
route copies to VT-31 scheds and Student Control.
The schedule can be found through the following
sources and in the following order after 1700
Copies are also posted at the duty Office, maintenance
issue, Officer's Club and the BOQ. The schedule
represents a direct order by the commanding officer.
Individuals are responsible for meeting all duties
and assignments on the schedule. Please Note:
Watch duties, simulator, and flight events do
get scheduled ON WEEKENDS. Missing events will
result in a flight down when applicable.
Students will fly their first 7 flights with
their "On Wing". The On Wing assignments
will be posted one week prior to the completion
of ground school.
Review the front of the MCG for additional information
guiding the curriculum, scheduling, and other
policies. The high points are as follows:
Know the definitions stated in the MCG for Brief,
Introduction, Practice, Demo, Review, and Acronyms
that represent grading criteria.
Basic Instruments(BI’s) may be scheduled
after Fam 7. Be prepared!
Complete the INAV Final prior to your Cross Country.
Please utilize the chain of command for all
matters. Your flight leader is the first person
in your chain of command. Keep the squadron informed
of any personal difficulties that should arise
via your Flight Leader &/or the CDO. The
duty office is (361)-961-3350 or Toll Free 877-694-6772.
If the office is secured, the CDO’s recall
number will be listed on the recording.
Prior to checking out of VT-31, you will fill
out a critique. Your constructive comments are
very important in helping the squadron continually
improve the training students are provided. Keep
a list throughout the syllabus to help you remember
the things you liked and things that you feel
could use improvement.
Provide at least 24 hours advance notice to
operations personnel to total and close out your
Flight records are also maintained on the TMS2
Database. You can get a summary of your flight
records using the computer program Archimedes.
This computer desktop program can be accessed
in Operations, Student Control, or the duty office.
- Request a summary from Operations personnel.
- In Student Control look on the desktop and
find the Archimedes box on the TMS2 Launcher
- Choose the Personal Reports option.
- Choose Personal or Formal.
- Personal is a summary of flights for the
days you choose.
- Formal is a monthly report that looks just
like your logbook.
- To print out either report simply Click the
Note: Any mistakes in the computer can only
be fixed by changing the WINFLIR. The Operations
Department put in your logbook what appears in
Enjoy your training here at VT-31. You should
find your time here very rewarding. If you have
any further questions, stop by student control
or call 961-3514/3515. Welcome aboard and good